职场新人如何写英文邮件

职场新人如何写英文邮件

职场新人如何写英文邮件，在职场中要保持尊重的态度，无论做什么都要掌握好分寸，职场人脉也是一点点积攒起来的，学会放下自己的职场压力也是很重要的，在职场上，职场新人如何写英文邮件是很重要的。

　　职场新人如何写英文邮件1

一、3C 原则

1、Deliver a Clear message

2、 Use Correct grammar, vocabulary and punctuation

3、Be Concise

所以3C原则就是 clear 清晰，correct 正确，concise 简明。记住重点在于更有效的传达信息，而不是用你丰富的词汇量给对方留下印象，用更简单的句型和清晰的组织来使你写的.东西更易读。 避免陈词滥调，那些不能给你的信息带来任何新的东西的词可以省略掉。

二、如何让你的邮件简洁并且有礼貌？

1、Please kindly....

2、 Please help...

3、We would appreciate...

4、用to代替 in order to

5、用regarding 代替about

6、用before 代替 prior to

7、快速回复用 prompt reply

8、用by 代替 no later than

9、用since 代替 due to the fact that

10、用另一封邮件 by my separate email..

三、邮件中常用句型

1、开场白：

Hope you are doing well.

Hope this email finds you well.

Hope all is well.

2、回复开场白：

Further to our conversation earlier, .........

As discussed over the phone, .......

As checked with.....

Thanks for your kind reply.

Thanks for your prompt reply.

Thanks for your kind feedback.

Regarding...

As per my email sent on xxxx

Please help to clarify....

3、结尾：

Many thanks for your support.

Please kindly share us a feedback by today.

FYI: For your information

For your reference

4、深盼贵公司及早回复：

We are looking forward to hearing from you.

We trust you will share us a feedback at your earliest.

We hope that you could reply us as early as you can.

Please kindly the status with me.

Please kindly reply at your convenience.

Please help to reply ASAP.

Please share us a feedback as early as possible/ASAP.

Please get back to us by today.

I did not hear from you yet.

A prompt reply would help us greatly.

A prompt reply will be appreciated.

Your prompt reply would be greatly appreciated.

Your prompt attention to this matter would be greatly esteemed.

As the matter is urgent, please try your best.....

5、 回函迟误, 请见谅：

I apologise for my late reply..

6、邮件结尾：

Should you have any questions, please let me know.

If you have any questions, please feel free to reach me out.

Your kindly cooperation is much appreciated.

Many thanks in advance.

7、我会与你保持联络，让你知道实情的进展：

I will keep you posted.

I will keep you in loop.

I will keep you updated.

Im looping in xxx who is leading..

8、关于附件attach的用法总结如下：

最常用的就是：please find attached......

I am enclosing...我附上...

Attached here to...附件是关于...

Attached please find the most up-to-date information on/regarding/concerning… 附上关于某某的最新资料…

Attached please find the draft product plan for your review and comment. 附上产品计划书的草稿，请审查及评价。

We enclose a copy of our latest price list.

随函寄出我方最新价格表一份。

Enclosed is a copy of our latest price list.

Enclosed please find a copy of ……

Attached please find …

I enclose the evaluation report for your reference.我附加了评估报告供您阅读。

Attached please find todays meeting notes.今天的会议记录在附件里。

　　职场新人如何写英文邮件2

1、Never say “just” 不要用“just”这个词

作者先介绍了当初给供应商电话用“just”被上级批评。

I once had a boss who overheard me on the phone to a vendorsaying, “I was just calling up to ask…” She stood over me for the rest of thecall, and when I got off the phone the first thing she said to me was “You’renever ‘just’ doing anything. You’re doing it. No just.”

“just”是一个非正式语，充满了乞求甚至道歉的感觉。包括写邮件不要出现I’m just emailing to see if youhave those reports”这种描述。

She told me that “just” was wishy-washy, and not authoritative,making me seem like I was somehow apologizing for whatever question I had. Shesaid that in business, it was unnecessary to make apologies when working with aclient for a mutually beneficial goal. And she’s right. Saying “just” in anemail (i.e., “I’m just emailing to see if you have those reports”) sounds a lotlike a passive apology for asking for a perfectly normal thing to ask for in aprofessional context. It’s like your mom caught you with your hand in thecookie jar and you stammer out an “I was just looking to see what was inthere…” The fix here is simple: go back over your emails and anysuperfluous “just” (i.e. “I’m emailing to see if you have those reports.”)

2、Spell correctly 不要有错别字

这是必须的。错别字会让你这个人显得懒惰、粗心。尤其注意千万不要把对方名字写错。作者从来不答复把她名字都写错的邮件。好在现在有很多输入法是带拼写识别的，记得启用。

This is a no brainer. Spelling mistakes, whether they’re theresult of you genuinely not knowing how to spell or simply because you werebeing lazy and mistyped something, make you look stupid, and are clearly verybad. Fortunately, computers are equipped with a nifty little thing that checksspelling for you. Also, pay extra attention to PROPER NOUNS, for the love ofLinkedIn. You don’t want to spell the name of a HR person or a company you’reseeking employment from wrong in an email. As someone who has had to trawlthrough emails to employ people in the past, trust that I never replied toanyone who spelled my name wrong (“Cat” or “Kate”? Next!), regardless of howgood their resume was, probably because I never bothered to read past themisspell in the first line of their email.

3、Use as few words as possible 别瞎BB废话多

特别中国人写英文邮件容易废话多，还觉得语法很漂亮。大多数职场人的邮件都很多，没空听你那精彩的人生故事，而是希望尽可能快地了解邮件意图。这里举了个例子。

Just be concise. No one wants your life story in an email.Everyone appreciates being able to get through their emails as quickly aspossible. Make one sentence statements about what you’re looking for. Forinstance:

Hello,

I’m emailing to see if you have those reports.

Please send them through at your earliest convenience.

We also need to schedule a meeting. How is Tuesday at 4pm for you?

Best,

Kat

谁都不愿意看到，明明几句话的内容，被展开到好几个篇章。这也是为何我们越来越少打工作电话——对话都废时间啊亲！

Too often, people will extrapolate what could be said in fourlines into four meaty paragraphs. There’s no need for lengthy prose in email.People are busy, and need to digest information quickly. This is why we don’tcall each other at work any more: No one has ten minutes to spend inconversation over something that only takes one sentence of text to convey.Likewise, no one has ten minutes to spend deciphering convoluted, unclearemails.

4、Start a new paragraph for each new point 新的要点就另起段落

每个任务要点都要另起段落，实际上英文邮件一个段落不要超过两句句子。如果你要说的事情需要长篇大论，你最好还是打电话给对方。否则你可能为此不停地在收发邮件。

Each new task point should be a new paragraph. As above, eachparagraph should be no more than two short sentences. If something requireslong passages of explanation, that’s probably a good indication that it needs avocal conversation rather than an email. I can’t stress enough: With the volumeof emails sent and received in the average person’s day, the briefer andclearer you can be, the better.

5、Use the rich text formatting option 用富文本写邮件

比如你的邮件有超链接，最好不要把长长的地址整个贴过来，而是用邮件超链接功能。适当的排版能让邮件更优美，界面体验更友好（大多数邮箱都支持html书写），但也不要玩过头用激进的字体和颜色。

If you have a link, don’t just copy and past the URL into youremail. LINK YOUR TEXT. It’s neater, looks nicer, and shows that you know whatyou’re doing, as opposed to looking like some hack who copies and pastes URLsinto emails. Don’t be that person. It’s 2015. Use the rich textformatting option in your email to make your formatting look good. Italicizetitles. Underline addresses. Don’t go overboard (no fancy colors or crazyfonts, dear god), but definitely use the tools at your disposal to make youremail appear both user friendly and the work of a person with above paremailing skills (and by default, intelligence).

6、Have a signature 签名一定要正式

姓名、职务、邮箱、电话、传真、公司LOGO什么的。

Go to your settings and make an email signature. It should includeyour name, and depending on your profession, a contact phone number, link toyour Twitter, and/or a few links to sites of relevance to you and whatever yourjob is. If you do something visual, have a logo, or the logo associated to yourjob. For instance, my signature says:

Kat George

@kat_george

Bustle | [and a few other sites I write for, separated with these| and all linked]

7、Proofread 核对工作

发邮件不是跑步比赛比谁手快。写完邮件把整个邮件都检查仔细，从标题到附件到正文到签名。

This is simple, and you’re probably offended by how obvious it is,BUT I WOULDN’T HAVE TO SAY IT IF MORE OF YOU WOULD DO IT. It’s simple: beforeyou send anything out, read it again. If it’s an especially important email,like a job application, see if one of your friends or family members will giveit a once-over for you too. If you can’t do that, save the email as a draft,and walk away from it for ten minutes. You’ll be surprised at the clarityyou’ll have after giving yourself a break from whatever you’re writing andcoming back to it with fresh eyes. Remember: when it comes to important andwork-related emails, it’s not always a race to get it out as fast as you can,but rather, an exercise in precision.

8、Always be nice 用语要友好

无论你跟谁发邮件，态度都一定要友好。消极情绪的词汇会在邮件中放大，因为对方并不是听着你说出消极的词汇，看到你比较友好的表情。记住，你在写邮件时候内心可能是读出来的，但读者只是从文字里获取你的思想。如果你确实要批评某人，同时要记得鼓励他做的好的地方。

No matter who you’re emailing or what it’s about, be nice. Evenwhen you’re complaining about a service you’ve received, it will always work inyour favor to start with something like “I am a loyal customer and big fan ofyour brand. Lately, I have been disappointed because…” Aggression can come offexceptionally aggressive in email, because you don’t have the benefit of yournegative words being tempered by a gentle voice or sympathetic facial s.Remember that people aren’t reading what you’re writing in the tone youintended, but in the tone they set in their head, which is almost always goingto be far more dramatic than you could’ve anticipated. If you’re reprimandingsomeone at work, be sure to also mention their good qualities. If you’resending a tough email to a friend, remind them that you love them beforegetting into the nitty-gritty. Don’t make apologies—but do include positivestatements with negative ones to promote diplomacy. And do your best to neverstart conversations off on the wrong foot.

9、For the love of God, do not use emoji in professional emails 看在上帝的份上，别在邮件里插表情！

Unless you’re emailing your boyfriend or your mom, DO NOT USEEMOJI. Whether it’s a fancy iPhone emoji or a makeshift colon and bracketsmiley face, nothing makes you look less professional than including emojis inyour email. If you feel the urge to emoji in a professional email, Gchat thefollowing to your best friend a thousand times to get it out of your system。